Last updated January 22, 2025

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This privacy notice for Leadout Events Ltd (‘we’, ‘us’, or ‘our’), describes how and why we might collect, store, use, and/or share (‘process’) your information when you use our services (‘Services’), such as when you: 

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• Visit our website at http://www.leadoutevents.com or any website of ours that links to this privacy notice 

• Engage with us in other related ways, including any sales, marketing, or events

 

Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services.

 

If you still have any questions or concerns, please contact us at info@leadoutevents.com. 

 

SUMMARY OF KEY POINTS 

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This summary provides key points from our privacy notice. 

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What personal information do we process? When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use. 

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Do we process any sensitive personal information? We may process sensitive personal information when necessary with your consent or as otherwise permitted by applicable law. 

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Do we receive any information from third parties? We do not receive any information from third parties. 

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How do we process your information? We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent. We process your information only when we have a valid legal reason to do so.

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In what situations and with which types of parties do we share personal information? We may share information in specific situations and with specific categories of third parties. 

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How do we keep your information safe? We have organisational and technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. 

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What are your rights? Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information. 

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How do you exercise your rights? The easiest way to exercise your rights is by submitting a data subject access request, or by contacting us. We will consider and act upon any request in accordance with applicable data protection laws. 

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TABLE OF CONTENTS 

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1. WHAT INFORMATION DO WE COLLECT? 

2. HOW DO WE PROCESS YOUR INFORMATION? 

3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR PERSONAL INFORMATION?

4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION? 

5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES? 

6. HOW LONG DO WE KEEP YOUR INFORMATION? 

7. HOW DO WE KEEP YOUR INFORMATION SAFE? 

8. DO WE COLLECT INFORMATION FROM MINORS? 

9. WHAT ARE YOUR PRIVACY RIGHTS? 

10. CONTROLS FOR DO-NOT-TRACK FEATURES 

11. DO WE MAKE UPDATES TO THIS NOTICE? 

12. HOW CAN YOU CONTACT US ABOUT THIS NOTICE? 

13. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

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1. WHAT INFORMATION DO WE COLLECT?

 

In Short: We collect personal information that you provide to us. 

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We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us. 

Personal Information Provided by You. The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following: 

 

• ​Names 

• Phone numbers

• Email addresses 

• Mailing addresses 

• Usernames 

• Billing addresses 

• Next of kin 

• Medical information 

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Sensitive Information. When necessary, with your consent or as otherwise permitted by applicable law, we may need to process your health data.

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All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

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Information automatically collected. 

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In Short: Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our Services. 

 

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes. 

 

2. HOW DO WE PROCESS YOUR INFORMATION? 

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In Short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent. 

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• We process your personal information for a variety of reasons, depending on how you interact with our Services, including: 

• To facilitate account creation and authentication and otherwise manage user accounts. We may process your information so you can create and log in to your account, as well as keep your account in working order. 

• To identify usage trends. We may process information about how you use our Services to better understand how they are being used so we can improve them. 

• To save or protect an individual’s vital interest. We may process your information when necessary to save or protect an individual’s vital interest, such as to prevent harm. 

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3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION? 

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In Short: We only process your personal information when we believe it is necessary and we have a valid legal reason (i.e. legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services to enter into or fulfil our contractual obligations, to protect your rights, or to fulfil our legitimate business interests. 

 

The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on in order to process your personal information. As such, we may rely on the following legal bases to process your personal information: 

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• Consent. We may process your information if you have given us permission (i.e. consent) to use your personal information for a specific purpose. You can withdraw your consent at any time. 

• Legitimate Interests. We may process your information when we believe it is reasonably necessary to achieve our legitimate business interests and those interests do not outweigh your interests and fundamental rights and freedoms. For example, we may process your personal information for some of the purposes described in order to: 

• Analyse how our Services are used so we can improve them to engage and retain users

• Legal Obligations. We may process your information where we believe it is necessary for compliance with our legal obligations, such as to cooperate with a law enforcement body or regulatory agency, exercise or defend our legal rights, or disclose your information as evidence in litigation in which we are involved. 

• Vital Interests. We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threats to the safety of any person. 

 

4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

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In Short: We may share information in specific situations described in this section and/or with the following categories of third parties.

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Vendors, Consultants, and Other Third-Party Service Providers: We may share your data with third-party vendors, service providers, contractors, or agents (‘third parties’) who perform services for us or on our behalf and require access to such information to do that work. The categories of third parties we may share personal information with are as follows:

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• Cloud Computing Services

• Data Storage Service Providers

• Order Fulfillment Service Providers

• Payment Processors

• Sales & Marketing Tools

• Social Networks

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We may share your personal information with Wix, the platform on which our website is hosted, as it may require access to your data in order to facilitate the operation of the website and related services.

We also may need to share your personal information in the following situations:

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• Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

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5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

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In Short: We use essential cookies on our website, hosted by Wix, to improve user experience.

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Our website uses essential cookies to ensure basic functionalities of the site. As we host the site on Wix, cookies used by their platform are necessary for the site’s operation. We do not display a cookie consent banner because these cookies are essential for providing services and improving your experience.

 

6. HOW LONG DO WE KEEP YOUR INFORMATION? 

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In Short: We keep your information for as long as necessary to fulfil the purposes outlined in this privacy notice unless otherwise required by law. 

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We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). No purpose in this notice will require us to keep your personal information for longer than the period of time in which users have an account with us.

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When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible. 

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7. HOW DO WE KEEP YOUR INFORMATION SAFE? 

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In Short: We aim to protect your personal information through a system of organisational and technical security measures. 

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We have implemented appropriate and reasonable technical and organisational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment. 

 

8. DO WE COLLECT INFORMATION FROM MINORS? 

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In Short: We do not knowingly collect data from or market to children under 18 years of age. 

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We do not knowingly solicit data from or market to children under 18 years of age. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to 

promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at info@leadoutevents.com

 

11. DO WE MAKE UPDATES TO THIS NOTICE? 

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In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws. 

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We may update this privacy notice from time to time. The updated version will be indicated by an updated ‘Revised’ date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information. 

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12. HOW CAN YOU CONTACT US ABOUT THIS NOTICE? 

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If you have questions or comments about this notice, you may email us at info@leadoutevents.com

 

13. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU? 

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Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, change that information, or delete it. To request to review, update, or delete your personal information, please fill out and submit a data subject access request.